The idea of the normal table and desk office setup has become obsolete within the current global scenario. Today’s smart working employees have overcome the psychological boundaries of the four-walled archaic office settings. The fashionable workforce can work either from home, from the client’s premises, while traveling or from remote locations, and without going by the normal 9-5 working hours. The worldwide work community has seen a transitional phase where flexibility to figure isn’t a luxury anymore. It’s a basic requirement for the timely completion of business projects.
However, to make sure the trust between employers and tech-savvy employees never breaks, and no party plays foul to require advantage of the provided flexibility, it’s important to possess an ideal monitoring system in situ. Proper planning, well-defined policies, clearly written compensation programs, and seamless technology for attendance management are required to stay employees motivated and regular at work.
Therefore, employers seek innovative and efficient systems for managing the attendance and work progress of their teams. Attendance management software may be a perfect tool to satisfy all goals for attendance management and reporting.
Challenges faced by employers attending management:
Productivity Leakages thanks to Absenteeism: Irregular attendance, prolonged leaves, and frequent Absenteeism cause companies to lose an excellent deal in project completion. Work quality deteriorates, teamwork suffers, and productivity decreases thanks to low attendance.
- Unethical Practices: Unethical practices like proxy attendance and buddy punching are perennial issues for the HR department.
- Unable to access real-time information: Inability to process information in real-time, and obtain detailed reports and analysis may be a major challenge that employers face, especially if they need a standard attendance management system in situ.
- Holding employees accountable: Without efficient attendance management, companies cannot come up with a typical protocol to carry employees in charge of work losses, undue liberties with time, poor attendance, and irregularity.
- Human Errors: Punched cards excel sheets, pen, and paper attendance sheets; accompany the danger of human errors. Errors attending sheets can cost companies dearly. Manual tracking of errors results in more wastage of employee hours.
- Meeting compliance and avoiding labor issues: Employers find it challenging to record accurate attendance for meeting regulatory needs and labor standards. Inaccurate and error-prone attendance recording causes litigation issues.
What Is an Attendance Management System?
Any solution that helps to watch an employee’s time spent within the office is named an attendance management system. Interestingly, this doesn’t necessarily need to be a digital tool – paper registers, time clocks, and Excel-based spreadsheets are a number of the legacy models of attendance management.
But with technology evolving at lightning speed and corporations watching large, distributed workforces, the tools to record attendance must keep step. This has given rise to dedicated software for employee time-tracking, starting from on-premise software to cloud-based tools with advanced analytics and automatic schedule configuring. A cloud-based attendance management system offers the advantages of flexibility, cost optimization, and simple access across devices and platforms. And a number of other features make these tools essential for contemporary organizations.
- Clocking in and out
This is an attendance management essential – employees should be ready to punch in , register break periods, and punch out after the workday is complete, using either magnetic card readers or personalized phone numbers. Card readers are useful because they reduce the danger of fraud or “proxy” clocking in.
- Leave management
Leave management is another area where your attendance management system should play a task. A missed day shouldn’t automatically register as “absent”; instead, the worker should be alerted to use for leave or make any special attendance requests (such as half-day).
- Payroll integration
If your attendance management system is linked to payroll, compensation is calculated as per the time put in, reconciling any approved leaves or paid day off (PTO). Remember, this does not just mean daily payroll. Genuinely useful software will support hourly compensation and versatile payments also.
Creating and maintaining employee attendance records may be a key HR responsibility in any organization. Basic report generation, like the amount of hours, overtime, missed days, etc., should be available in an exportable report format.
- Biometric attendance
Biometric attendance is superb if you’ve got an outsized workforce with specific clock-in and clock-out timelines. For instance, a contact center will have a nine-hour shift employing over 100 agents. Biometric technology eliminates the danger of fraud by using the employee’s fingerprint or other personal identification for attendance authorization.
The software that monitors the daily attendance of the worker of a corporation is named attendance tracking software. It’s a group of powerful application tools for tracking employee attendance, leaves, working hours, vacations, holidays, and more. It comes with payroll integration. The software is employed by all small, medium, and large-scale organizations.