Guide on How to Set Up a POS System


Guide on How to Set Up a POS System


Operating a mercantile establishment involves a variety of administrative, management and marketing skills. From ensuring that there’s enough inventory to producing monthly sales reports, these skills are necessary for ensuring that your store runs smoothly.

Having an efficient point of sale (POS) system can go an extended way in ensuring that each one of your operations are running smoothly. During this article, we speak to 2 industry experts who’ll share recommendations on what you want to have during a POS and the way to settle on the simplest option for your mercantile establishment or restaurant.

Key components of a POS system

Modern POS systems contain hardware and software components. The software is what registers, processes and stores transaction details, but there are crucial differences in how it’s stored and used between different POS software systems.


 The backend is accessed separately during a browser or application window either on an equivalent device or separate computer or mobile device. Regardless of your sort of POS software, those two are going to be connected and synced, but there are two following ways in which data are often stored: For a short time, on-site POS software has been the norm for computerized POS systems, but it’s now more common to use cloud-based or hybrid systems counting on both the web and native hosting. On-site POS software tends to be expensive to line up, often requiring professional assistance and maintenance. Cloud-based systems tend to be cheaper (usually paid as a hard and fast monthly cost) and with more options to integrate with other software programs.

Finally, POS applications can differ hugely in terms of what features and layout they need. Each business has their own needs that specialized POS applications accommodate for. As an example, restaurants need a table layout to connect orders to and should need a self-service menu interface so diners can order at their tables before being served. Specialized restaurant POS apps offer this and lots of more restaurant functions as a part of an equivalent package.


Businesses will have different needs when it involves point of sale hardware. Let’s check out a number of the foremost important hardware components.

  • Interface/device where you register transaction details: Could for instance be a register with buttons, touchscreen PC monitor or mobile device with a POS app.
  • Cash drawer: wont to store the daily takings and cash float alongside cheques, vouchers, receipts and slips relevant to accounting.
  • Receipt printer: wont to print receipts for patrons or end-of-day reports for cashing up.
  • Barcode scanner: Typically utilized in retail environments with many various products. Commonly linked with the POS system’s stock level counts so it automatically updates product counts consistent with items sold.
  • Card machine: wont to process payments made by debit or credit cards or mobile wallets via NFC. 
  • Network devices: Whether you’re counting on a cloud-based or on-premise system, you’re likely to wish a network setup for an online connection or to meet up your computing system on the premises. 

Choose a POS System

The first step to require when determining the way to found out a POS system is to select the proper POS for your small business.  Whether you’re a retailer, restaurant, hotel, or service provider, you’ll want to settle on a POS with features that are specific to your business model. POS systems also operate differing types of hardware and have varying pricing models. The proper POS system for your business also depends on your budget and preferred hardware.

Evaluate Industry-specific Features

Retail POS systems will have features to manage complex inventories including product variations and barcodes. Restaurants will need a POS system which will take customer orders, split checks, and manage tables. Service providers will need a system which will handle appointments or invoicing.

Retailers should search for a POS system with:

  • Inventory management: Track inventory in real time because it is sold, including variants like sizes and colors, and simply reorder items as required.
  • Multiple payment options: additionally to cash and credit cards, retailers need options for eWallet payments, store credit, refunds, and alternative payment options like PayPal.
  • Multichannel: Retailers that also sell online or at events need a POS which will connect with other sales channels.
  • Customer relationship management: Create customer profiles with contact information and buy history to use for email marketing and loyalty programs.

Compatibility issues

The first step, before you even choose a POS system, is to work out whether there are any parts that you simply already own and need to use and if there are any services you would like to be ready to use with the system. If so, you would like to see for compatibility before choosing a POS system so there are not any unpleasant surprises and expenses. Here are some items to see before you decide on a system:  Verify that the POS system integrates together with your MasterCard processor and your card reader or terminal. If you already own tablets that you simply shall use together with your new POS system, confirm it supports them. Check out the platform (Apple, Android, and Windows) and tablet model (for example, the iPad Pro 9.7 or Samsung Galaxy S4).

Make sure the operating system such as iOS 10 or Android 8.0 Oreo on your tablet is up to date and compatible with the POS app.

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